More flexibility in setting up your staff's working week

We have released an optimization of the working week setting. Now you can configure variable daily plan hours for your staff for part time and full time tracking modes. When you create a new user or add a new period the terms screen lets you update the defaulted 5 day working week to your preference. Check our help center link for more.

Read More https://help.stafftimes.com/de/articles/3274837-varianten-der-arbeitswoche


Our industries page - we offer a solution for your business

Staff Times can be used on a variety of levels for your trade. Our redesigned page on Industries offers an overview of the various job types and time tracking scope. Whether you are looking for basic time recording as a complement to your existing processes or looking for a comprehensive workforce management, Staff Times offers you a suitable solution which is easily scalable with an attractive pricing plan.

Read More https://stafftimes.com/industry


New Feature "Master Report"

We are pleased to introduce you to the "Master Report". The new master report is a listing of all staff members' time logs at the most granular level. The data can be sorted and filtered by various criteria and exported as PDF, Excel or CSV file. This report can be used for further analysis as well as to support downstream billing and payroll processing. This report is located in the new side-bar item 'Master Report'.

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New Features – the next generation has arrived!

The following new features are now available:

1) Staff settings: setting up employee terms & conditions like Working week, Vacation bank & Overtime balances to even better manage your full-time, part-time and hourly wage staff.
2) Job tracking: additional flags to create, group and filter by job categories, customers & projects.
3) Working areas: additional flags to create, group and filter by departments, branch offices & partners.
4) Accountant login: new login for chartered accountants to manage their customers and support small businesses in managing their staff times.

The Staff Times team looks forward to supporting your workflows even more with these new capabilities.
Your Staff Times team

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Innovations 4 of 4: New mobile app

Our final new features blog covers our brand new app giving you a firsthand look at our revamped and upgraded mobile app. The new mobile app allows your employees to assign their daily activities in real time to projects, customers and other work areas. In addition, activity names and time banks can now be made available for specific job roles, departments and teams. Here are some ways to use these new features:

- Charge for services: create a separate area for customers (for example; Acme Ltd). This way your staff can record the hours worked for projects and orders linked to this customer.
- You may want to record both the attendance times of your staff as well as details of customer services. With 'roles', you can limit time tracking to basic attendance tracking (check-in and out of working day against daily offsets) for back office staff, as well as assigning specific services tracking to customer-oriented employees (for example, establish a role of "Sales" and "Back office" or "Basic attendance").
- For hourly pay or freelancer employees, if a working week and holiday allotment does not apply, you can exempt this staff by setting up a Freelancer profile.
- Your employees log their time using a specific set of Activity names based on their role or group or they may simply use company wide activity names (e.g., At work, business travel, seminar, out sick, etc.). This way you have the flexibility to capture the time logs at the right level and detail you require.

With the new mobile app, Staff Times offers the following benefits:

- a mobile time logging tool based on state-of-the-art synching & intuitive design for easy logging from anywhere at anytime.
- efficiency gains from logging time at point of service and no more need for paper based forms.
- your staff get instant balances of overtime build-up and remaining vacation on their personal smartphone.
- time logs in a detailed structure to facilitate transfer to downstream processes (payroll, invoicing, accounting).
- your office manager optimizes his resource planning through improved time-keeping analysis.

All new features will be rolled-out all this March > details on exact date to follow. We're excited about the implementation of the new Staff Times features and look forward to seeing you on board. If you would like to know more please contact us as at [email protected]

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Innovations 3 of 4: Groups and Roles

These new features allow your employees to allocate their working time to projects, customers and teams. In addition, activity names used for time tracking can now be made available for specific job roles, departments and teams. Here are some ways to use these new features:

- Charge for services: create a separate area for customers (for example; Acme Ltd). This way your staff can record the hours worked for projects and orders linked to this customer.
- You may want to record both the attendance times of your staff as well as details of customer services. With 'roles', you can limit time tracking to basic attendance tracking (check-in and out of working day against daily offsets) for back office staff, as well as assigning specific services tracking to customer-oriented employees (for example, establish a role of "Sales" and "Back office" or "Basic time & attendance").
- Group Activity names into categories: when working hours are to be recorded by work area, e.g. Road maintenance, greens maintenance, On-Site services, etc.
- Each Activity name (e.g., At work, business travel, seminar, Out sick, etc.) may be assigned to a role, group or as company wide. This way you determine which employees receive a specific set of Activity names.

With these settings, Staff Times offers the following benefits:

- efficiency gains from logging time at point of service. Less interfaces (service staff > Input App > billing system).
- the administrator can instantly consolidate time tracked for invoicing.
- optimize resources planning through more granular time-keeping data.
- better data structures enable recycling for downstream processing.

We expect to launch this feature in March 2019. If you would like to know more and sign up for the free trial please email us at [email protected] Our valued customers have received a news update via email and will be contacted again in advance of the launch.

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Innovations 2 of 4: Employment profiles

We are enhancing Staff Times to enable staff specific profiles with terms of employment. This new module enables company administrators to add staff detail pertaining to employment arrangements with the following customizable configuration:

- Configuration for Full time employee, part time employee and freelancers
- Set up individual working quota and working days with daily plan hours
- Set up individual vacation banks and overtime carry overs
- Set parameters to qualify for daily & weekly overtime
- Assign employee to roles and groups (teams & projects)
- Manage and deploy a holidays calendar

These settings will further simplify managing your staff's individual attendance, overtime and vacation banks including the following benefits:

- Your employees record their working day in a timely manner against their personal terms of employment using their own smartphone. All balances are updated automatically.
- The administrator can optimally prepare the employee's time logged for transfer to payroll.
- Flextime balances, overtime and employee compensation are settled correctly and easily
- Enables a running account of your staff's individual performance and balances.
- Simple carry over of vacation and overtime balances into the new financial year.

We expect to launch this feature in March 2019. If you would like to know more and sign up for the free trial please email us at [email protected] Our valued customers have received a news update via email and will be contacted again in advance of the launch.

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Innovations 1 of 4: Domain for Chartered Accountants and HR Experts

First, we would like to introduce you to the new Chartered Accountant domain. Discussions with accountants have led us to develop a multi-client domain to address the needs of chartered accountants supporting small businesses.

Chartered Accountant domain: this new section enables accountants and HR experts to set up clients as domains along with the client's employment terms and conditions. In addition, this new domain lets you set up your client's workforce for working time & attendance and report working hours for services and even allow your client access to his domain if required.

Your advantages as a Chartered Accountant and HR expert:

1) Prepare time tracking data of fixed salaried and hourly wage employees for payroll and accounting.
2) Easily administrate and monitor overtime and flextime compensation of all employees.
3) Support your client's billing processes for services tracked on site.
4) Enable a closer relationship with your client and optimize workflows and collaboration.

The roll out of this feature together with more great features is scheduled for March. To give you an opportunity to test drive the new features we are offering a trial phase in a separate testing environment. Are you a Chartered Accountant and HR expert or are you a business owner and office manager collaborating with an Accountant and would like to know more about this feature? if you would like to sign up for the trial please email us at [email protected] Our valued customers have received a news update via email and will be contacted again in advance of the launch. ​

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Coming soon

As a follow-up from the previous post we are happy to announce that we are on the home stretch on finalizing major new features. Our go-live is expected in March 2019. We will start posting details about each new feature in the coming weeks as well as contacting our customers as we offer a beta phase and work out a transition plan for adopting these new features. Wishing everyone a Happy New Year!

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More innovations in the pipeline

We have received lots of feedback during our first year of operation as a startup. As we embark on our second year of operation we have secured additional funding to further develop Staff Times to optimize our service for more industries and user groups. In detail, we will focus our efforts on providing new features in the following areas:

1) Staff setup integrating employment terms & conditions to even better manage part-time staff and staff on hourly pay and automate annual leave carry-over.
2) Job tracking additional flags to create, group and filter by customers and projects.
3) Team names additional flags to create, group and filter by departments, branches and partners.
4) Work schedules create a weekly schedule to allocate your staff to various activities. Made for industries and jobs whose staff need to plan ahead.

These features will streamline integration with billing and accounting systems especially for industries who wish to track jobs on site and on the go. In addition, these features will optimize payroll accounting and enable accounting firms to better support small businesses.

We thank our customers and testers for the great feedback and collaboration in the past year. The Staff Times team looks forward to implementing the new features soon and supporting you in 2018!

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A check list for optimizing work flows

Changing an established work flow is never easy. A good way to ensure you are not overlooking any aspects is to consider the following points:

1) Where are the pain points in your current working environment?
- Are there repetitive tasks like monthly or weekly reporting taking up valuable time? are you having to merge and analyze your team's work schedule and performance?

2) Are you looking to make your data gathering more seamless?
- Having to collect paper notes and emails for calculating working hours for billing and payroll processing ?

3) Are you looking to support your mixed workforce and expanding your team?
- is your team off-site or working on an hourly basis?

4) Are you looking to stand out in your industry as an attractive employer?
- maybe you are thinking of combining staff attendance and overtime tracking into one tool because that enables timely tracking and better insight and even caters to flexwork arrangements for your staff?

5) How much detail would you like to record ?
- is it enough to just have start and end times or do you need task details and notes recorded ?

6) Do you need this detail to be made available to external services for further processing ?
- if you have a payroll service provider they could get your data faster and in consistent detailed format. If your billing system needs billable hours detail that could be made available in a consistent detailed format.

Staff Times will simplify your processes and:

- facilitate merging your data for your payroll and billing process
- track working hours in a timely manner for overtime compensation
- enable working hours tracking for flexwork staff and working with freelancers on an hourly wage basis

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Increased efficiency through mobile time recording

Mobile time tracking makes paper based timesheets obsolete and so reduces the administrative hassle. Above all, it makes everyday work easier for companies whose employees are often deployed in different locations. In addition, it offers a variety of additional benefits that have a positive effect on the efficiency of your company. What's more, companies that run a mixed workforce of permanent staff and hourly wage employees (freelancers) can be easily integrated.

Key benefits:
- considerably reduce administrative effort by automatically merging all time entries.
- better controlling through more transparency and reporting options.
- Simplified accounting by simple allocation of working hours to individual projects, easier billing and preparation for payroll

Time tracking via smartphone application
The easiest way is to give all employees access to a time tracking app on their personal smartphone. This allows each employee to easily record and save his working time.

Service mode
Time recording systems have seen a significant increase in so-called Software-as-a-Service offerings in recent years, where Staff Times is also present. The big advantage is that the buyer no longer has to worry about software installation and updates. At Staff Times we simply charge an annual fee to use our software on the cloud. Nevertheless, there are still vendors of the classic client-server structure that is installed locally on the customer's server.

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Upgrade your workflows

If you are from an industry where the "perfect" solution for workflows is not yet available, we at Staff Times would like to learn more about it. Try out our product and tell us about your situation! We are using digitalization and the cloud to simplify workflows and would love to hear from industries and professionals that have had little exposure to IT. Our service is not only limited to time tracking, but is meant for the whole business process. This applies in particular to companies which still rely to a large extent on paper documents for their operations. Is your company prepared for the digitalisation of the working world? If you say "no", "maybe", "do not know" or "more or less", then you should talk to us. There is no industry that is not affected by digitization. And especially in our expensive region, we are all forced to be the best. We are forced to work as efficiently as possible. The digitization of workflows is therefore also a major driver of productivity growth and no company in the world would reject this possibility. We look forward to meeting you.

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Forbes Workplace Trends in 2017

These trends are based on hundreds of conversations with human resource executives and workers, a series of national and global online surveys and secondary research from more than 160 different primary and secondary research sources, including think tanks, consulting companies, non-profits, the government and trade associations. Read more > here

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An interesting read around Cloud based services

In partnership with independent market research companies, Swisscom analyses interesting “Cloud” trends, provides access to practical examples of use, and makes recommendations. Staff Times is making full use of this technology for your benefits. Check it out > here

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Apple version is now available!

We understand that there is a wide variety of mobile devices in use today including Apple products. Therefore, we have been working hard to get the iOS version of the app ready. By covering the Apple audience together with the Android app we will be covering 95% of mobile devices on the market. We are pleased to offer the Apple version of Staff Times. Check it out at the App Store > here

Please make sure to get your login credentials from your Staff Times web account first (Invite team member).

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Maintenance window

Current maintenance work requires a server migration. In addition, we will introduce the backup feature for administrators. During the conversions, there may be minor interruptions in the next 24 hours, but this does not affect your data. We will contact the account holders with further details.

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Just released V1.03 Tracker-App

This update includes the following:

1) Design adapted to web app (blue navigation bar)
2) OS4 devices: profile change now editable
3) Reminder in timesheet to save data (red text)
4) various minor fixes
Install it from Google Play: here

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Need help ? check out our resources at a glance

We would like to introduce you to various channels where you can get more information about Staff Times. These resources are also found in the footer of this website, just scroll down to the bottom.

Classic: send us an email, use the form or call us > here

FAQ: you may already find an answer from the Frequently Asked Questions > here

Book a demo: you can create an account to test for free. If you have specific questions or would like to discuss this in a group, you may want to join a demo session (by computer with screen sharing). Join a demo > here and scroll down to send a request under 'Book a demo'. We will contact you to arrange a date and time by e-mail.

YouTube channel: you will find various tutorial videos to get you familiar with the concept > here. You will also find this in the Setup Guide when you create an account.

Supporting documents: our cloud drive gives you access to best practice guides and an up-to-date list of user suggestions for further improving Staff Times > here

News feed: Like us Facebook and LinkedIn to automatically receive the latest information about Staff Times.

Check out our Terms and Conditions and Privacy policy. We stand for transparency. We will be happy to provide more information if something is missing.

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Welcome 'My Overtime' users

We kindly invite the users of the 'My Overtime' app to test the same great features as an integrated solution with Staff Times. If you work in a growing team coordinating, merging and checking the tracked time of your team may become a time consuming task. Therefore, having a central management of tracker accounts and fast access promises fast relief for the coordinator. Give us a try...

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Time Tracking by law

From a U.S. perspective, keeping track of employee working hours is not an optional chore: The federal Fair Labor Standards Act (FLSA), and numerous other federal and state laws, require employers to keep records of hours worked, wages paid, and other conditions of employment. Beyond the law, it is impossible to run a successful business without keeping track of employee working hours. The FLSA requires that time records show the date and time a worker's workweek starts, the number of hours worked each day, and the total hours worked during the week. For many business reasons, employers need to keep thorough, accurate records of all hours worked, including starting and quitting times for each employee. The law does not mandate just how time records are to be kept; employers have any number of options. Following are a few of them.

Time Cards
Many employers require that workers keep written track of their working hours manually on a time card or time sheet and turn them in periodically. Workers with access to computers can log in and out of work electronically.

Time Clocks and Web Clocks
Time clocks are not required by law but are often used by employers. Where they are used, employees who voluntarily clock in before their regular starting time or stay after their closing time do not have to be paid for such periods unless they are working.
Refer to this document by the US dept. of labor Facts sheet 21

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Tracking your time in the Cloud

Over the last 10 years high speed internet has become accessible in many parts of the world. This has lead to increased use of powerful IT services made accessible through cloud technology without the need for local resources. In addition, smartphones are now found in everyone's pockets having become more affordable and more powerful. Staff Times is making use of these achievements to bring you a clever time tracking solution.

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Welcome !

This is the new blog page for Staff Times - the time tracking solution for your business. This site will publish information around new features, planned updates and feedback from our valued customers. We will keep this page in English and create additional pages for other languages as Staff Times is rolled-out in further languages. You may want to follow also on Facebook Staff Times

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