Smart work scheduling and time tracking

In today’s fast-paced business environment, small and medium-sized enterprises (SMEs) face the challenge of optimizing their resources to stay competitive. A crucial aspect of this is the accurate recording and planning of working hours, particularly for customer orders, projects, assignments, and events. This is where Staff Times, our user-friendly time tracking software, comes into play. Explore our smart scheduling feature that streamlines workflow by seamlessly integrating time tracking, order management, and project planning!

Staff Times: Your Robust Solution for Job Scheduling and Time Tracking

Intuitive Time Recording

Staff Times allows for easy and quick job time recording. Its intuitive design eliminates the need for extensive training. Whether using a desktop, tablet, or smartphone, employees can log their working hours anytime and from anywhere thanks to the cloud solution. This seamless recording process minimizes errors and ensures accurate tracking of activities on projects or orders.

Efficient Order Planning

Order planning allows you to effectively allocate resources and monitor the progress of each task. With a streamlined planning function, you can ensure optimal utilization of all employees. You’ll have a clear overview of whether an order is on schedule or if adjustments are needed. This transparency regarding planned and outstanding order time enables you to address deviations promptly and successfully complete projects.

Automated Reports and Analytics

Staff Times provides real-time visibility into all ongoing orders and their status. The tool automatically generates reports and flags to help you make data-driven decisions. You can customize reports for specific projects, teams, or employees, enabling you to continuously monitor and improve your company’s performance.

Why is Effective Order Management so Important?

Order time tracking plays a crucial role in project and resource management. Planning, recording, and evaluating the actual hours spent on specific tasks is vital for companies aiming to optimize processes. Here’s why it’s essential:

  • Maximize Resources: Effective planning ensures all resources are utilized efficiently, preventing overloads and reducing idle time. A clear view of order progress allows early detection of potential issues.

  • Meet Deadlines: Accurate order management enables projects to be completed on time, ensuring deadlines are consistently met.

  • Control Costs: Tracking and planning working hours helps monitor how much time is invested in each order, allowing businesses to analyze project profitability and stay within budget.

  • Boost Employee Motivation: Clear task distribution and realistic time limits improve employee satisfaction. Analyzing recorded times reveals valuable insights into efficiency, identifying bottlenecks and improving productivity.

Work Scheduling: How the Planning Tool Works

The Staff Times planning tool is built to streamline job planning for maximum efficiency. Its intuitive interface allows for quick task assignment and adjustments, while automatic notifications ensure all team members stay informed. Once the work is completed, employees can log their time via the app or desktop, enabling precise, real-time reporting.

Project Scheduling Tool

Flexible Time Management

The planning function allows you to schedule employee assignments for any desired period from a single page. You can allocate hours either as fixed values or based on each employee’s daily budget, with the flexibility to adjust the suggested hourly values individually.

Effortless Adjustments and Replanning

With Staff Times, replanning is simple. Easily modify schedules by overwriting entries or using the delete function. The calculation button automatically totals hours and sends the updated time entries directly to the employee app.

Team and Group Planning

In the planning process, you can create teams with designated team leaders or form groups for cross-project tasks. This feature enhances collaboration both within teams and across different teams, ensuring efficient project execution.

Designed for a Range of Industries

Staff Times’ job planning is highly versatile, making it ideal for a variety of industries:

  • Crafts & construction: Efficient planning of construction sites, allocation of orders to specialized professionals, management of machines and material use.
  • IT & software development: Structured task distribution for complex projects, seamless integration of time recording into the development process.
  • Services: Optimized distribution of customer orders, fast processing by service teams.
  • Production: Planning of production orders, coordination of working hours and machine running times to maximize productivity.
  • Marketing & advertising: Management of campaigns, projects and creative processes.

Note: The current version does not support shift scheduling. A shift planning feature, tailored for industries like healthcare and hospitality, is currently in development.

Effortless. Adaptable. Trustworthy. Experience Staff Times free for 30 days!

Looking for a solution to enhance your order planning and project time tracking? Staff Times gives you just that. Schedule a free demo or start your 30-day trial—no strings attached—and discover the features and benefits of our smart mobile time tracking software.

Have questions? Feel free to reach out! We’re excited to hear from you.